Nobody likes waiting in a crowded clinic. Let your patients wait from anywhere.
Give your patients a live-updating token tracker sent straight to their WhatsApp. Keep your waiting rooms empty, your staff stress-free, and your patients happy.
- 0
- Apps to install
- 1-click
- Call next patient
- ~25min
- Less time on-site
Dr. Aisha Rahman · General Medicine
QFlow Live Tracker
14
22
8 patients ahead of you
Estimated Wait
~25 mins
Grab a coffee — we'll keep this updated in real time.
See it in action
From booking to “your turn” — in one flow
Watch how a patient goes from booking to walking in right on time — with live tracking and an AI assistant on WhatsApp.
The difference
The Old Way vs. The QFlow Way
Same appointment. A completely different experience for your patients and your front desk.
The Pain
Traditional Booking
- ✕ Patients arrive on time — then wait indefinitely in a cramped room.
- ✕ Frustration builds with every passing, unexplained minute.
- ✕ The front desk is overwhelmed answering “How much longer?”
- ✕ A packed waiting room that feels chaotic and stressful.
The Cure
Real-Time Tracking
- ✓ An automated WhatsApp text arrives the moment they book.
- ✓ One tap on a secure link opens their live token counter.
- ✓ They watch the queue move in real time from wherever they are.
- ✓ They walk in exactly when the doctor is ready. Empty waiting room.
How it works
Live in three simple steps
No new hardware. No training marathons. It fits the workflow your team already has.
Patient Books
Your staff enters the appointment as usual, or the patient books online. Nothing new to learn.
Instant WhatsApp Notification
The system automatically pings the patient with their token number and a unique live-tracking URL.
Live Updates on the Go
They track the doctor's live progress from a café, their car, or home — and walk in right on time.
Features
Everything a busy clinic actually needs
Powerful under the hood, effortless at the front desk.
Dead-Simple Receptionist Dashboard
A one-click button to call the next patient. Zero learning curve for staff — if they can use WhatsApp, they can use this.
Dynamic Time Estimation
Intelligent algorithms calculate average wait times based on the doctor's real-time pace — estimates that stay honest.
No App Installation Required
Patients download nothing. The tracker opens instantly in any mobile browser via a single WhatsApp link.
Multi-Doctor Support
Manage multiple consulting rooms and separate queues seamlessly from a single dashboard.
An AI front desk that never sleeps
Patients just text on WhatsApp — in plain language. QFlow's AI assistant understands and handles it instantly, so your front desk stops fielding endless calls.
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Check my token, anytime
“What's my number?” → instant live status and wait time.
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Reschedule in seconds
Move to any open slot right in chat — no phone call needed.
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Cancel instantly
Frees the slot for the next patient — automatically, no awkward calls.
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Ask anything
Timings, location, prep instructions — answered 24/7.
Fewer front-desk calls · Works around the clock · Understands multiple languages
QFlow Assistant
online · replies instantly
Nothing to install
Patients use WhatsApp + a web link they already know how to open.
Zero staff training
One button — “Next Patient.” Your receptionist already knows the rest.
Live in an afternoon
No hardware, no integration project. Set up today, run today.
No lock-in
Monthly plans, cancel anytime. Your patient data stays yours.
Pricing
Pay for pushes, not for waiting
Live web tracking is always unlimited & free — you only pay for the WhatsApp pushes you send. 14-day free trial, no card required.
Lite
For solo / new clinics
- Unlimited Doctors
- 1,000 WhatsApp pushes / mo
- Unlimited live web tracking
- Live dashboard
- Email support
Starter
For solo clinics
- Unlimited Doctors
- 3,000 WhatsApp pushes / mo
- Unlimited live web tracking
- Live dashboard
- Email support
Growth
For growing clinics
- Unlimited Doctors
- 8,000 WhatsApp pushes / mo
- Unlimited live web tracking
- Wait-time analytics
- Priority support
Hospital
For hospitals & chains
- Unlimited Doctors
- 20,000 WhatsApp pushes / mo
- Unlimited live web tracking
- Advanced analytics
- Dedicated support + API
Prices exclude applicable taxes (e.g. 18% GST in India). 1 push = 1 WhatsApp notification. Live web-tracker updates never cost a push.
FAQ
Questions, answered
No — it works entirely through a secure web link sent via WhatsApp that opens instantly in any mobile browser. Nothing to download, nothing to sign up for.
Our system continuously recalculates the average time spent per patient and adjusts the live estimate dynamically — so the wait time your patients see always reflects reality.
Not at all. It requires exactly one click — “Next Patient” — to advance the queue. Everything else, including the WhatsApp updates, happens automatically.
Yes — they just message you on WhatsApp. Our AI assistant understands plain language, so patients can reschedule, cancel, or ask “what's my token?” anytime. It handles the request instantly and frees up slots automatically — cutting calls to your front desk.
Ready to empty your waiting room?
Set up QFlow in an afternoon. Your patients will wonder how they ever waited any other way.